Prior to using the benchmarking tools we feel it would be most beneficial for you to take five minutes to read the explanatory notes below, which detail how the benchmarking tools work and what preparatory work you may wish to carry out prior to use.
You may however wish to continue to the Benchmarking tools without reading the notes below.
The benchmarking tools work by using set default values for each task in the full cycle of raising orders to reconciliation of payments. These
default values are used to calculate time and environmental impact between traditional processes each year and using GPC/VISA Purchasing.
We have provided default values for each task. You may choose to use the provided default, or alter the value to what you wish. Once you have set up your
desired default value for each task, you are then asked to answer a series of specific questions.
The system is designed to calculate time and environmental impact of your answers against the default values you have set for each task. The results will
show differences in time and environmental impact between current order/payment processes and using GPC/VISA Purchasing.
We have not included any monetary values in any of the benchmarking tools, favouring the identification of time and environmental savings from using GPC/VISA
Purchasing.
The first step to using the benchmarking tools is to set the default values that the tools use for calculations. We have provided a default value that is our estimate for each item. You can choose to accept and use the values provided, or simply input your own value for that item. The defaults are in four sections:
After completing the default section, the system will automatically link you to either the Buyer benchmarking tool, or the Supplier benchmarking tool depending on the information given at the Registration Page.
This section requests answers firstly to the volumes and values of the orders and invoices your organisation process during each financial year. You
may wish to get assistance from your Purchasing and Finance Departments for this section to ensure you have the correct information.
After you have completed the volumes and values section, you will then be asked to input your answers to a series of questions relating to the tasks carried
out in your purchase order to payment cycle. Once you complete this section you will then be automatically taken to the results page where your results will be
displayed.
This section requests answers firstly to the volumes and values of the invoices and payments your organisation process during each financial year.
You may wish to get assistance from your Credit Control and Finance Departments for this section to ensure you have the correct information.
After you have completed the volumes and values section, you will then be asked to input answer a series of questions relating to the tasks carried out in
your invoice generation and payment collection process. Once you complete this section you will then be automatically taken to the results page where your
results will be displayed.
This section requests answers to the volumes and values of the Purchasing Card transactions your organisation process during each financial year.
You may wish to get assistance from your Purchasing Department or Card Administrator and Finance Departments for this section to ensure you have the correct
information.
After you have completed the volumes and values section, you will then be asked to input answer a series of questions relating to the tasks carried out in
your procedures for Purchasing Card use.
Once you complete this section you will then be automatically taken to the results page where your results will be displayed.
